Terms, Conditions, Release of Liability Agreement, Late Pick-Up Policy, and Behavior Policy

I hereby acknowledge that I am over the age of 18, that I am the parent and/or legal guardian of the child (“Child”), or children registered for this event, and that I have the authority to make agreements on behalf of Child. I further acknowledge that I have voluntarily chosen to enroll Child in, or attend an event hosted by, the Coder Kids Club  (“Club”) operated by Pongos Interactive, LLC (“Pongos”). I also give consent to Child’s participation in Club-related activities. I also acknowledge that all of the terms listed in this document apply to me, as well, when I attend an event.

ACCEPTANCE OF RISKS AND RELEASE FROM LIABILITY

I understand that certain risks are inherent in any recreational activity. I agree that there may be risk of injury or harm to Child as a result of Club activities, and I knowingly and voluntarily assume all risks of such injury or harm. I also understand and agree that it is my and Child’s responsibility to safeguard his or her personal belongings, and I knowingly and voluntarily assume all risk that personal belongings brought to camp may be lost, misplaced, damaged, or stolen. I hereby waive and release Pongos (and its owners, agents, partners, representatives, employees, contractors, staff, and volunteers, as well as same for Pongos and Club partner facilities) from any liability, including but not limited to claims based on negligence or some other act or omission, for any injury, illness, or harm to Child or damage of any personal property incurred while attending Club-related activities.

SAFETY & CONDUCT

For everyone’s safety, children must follow all staff instructions. I understand that if Child’s actions or attitude are deemed detrimental to other participants, staff, or the general atmosphere, he or she may be sent home without any reimbursement for any payment to Pongos. I agree to accept full responsibility, financially or otherwise, for the conduct of Child — including paying restitution for damage to equipment, property, and facilities, including the personal property of other participants. Pongos is not required or expected to protect Club participants from theft or damage to personal property.

MEDICAL AUTHORIZATION & SPECIAL NEEDS

I understand and agree that I am responsible for determining Child’s medical, physical or other qualifications and suitability for participating in the Club and its activities. I agree to disclose to Pongos and Club staff any pertinent medical, physical, or other conditions and special needs that may affect Child’s participation in these activities. I understand measures will be taken to safeguard the health and safety of all participants; however, in the event of need I hereby grant permission of Pongos or its authorized representatives to arrange for such medical care that Child may require. This includes minor medical care by Pongos staff members. In the event of serious injury or illness, Pongos will call 911. Pongos will also use all reasonable efforts to contact the parent, guardian and/or people listed as emergency contacts. I am aware that Pongos assumes no liability for the costs or provision of medical care in the event that care is needed during or after this program.

PHOTO & VIDEO RELEASE

Some Club sessions may be videotaped or photographed. I grant permission for the use of Child’s image, voice, and work created at the Club, which may be captured through video, photo, digital camera or other media, for Pongos and/or Club training, promotional materials and publications, and other commercial purposes.

CANCELLATIONS & CHANGES

Cancellations made at least 30 days in advance of the first day of the Club session are eligible for a full refund. Cancellations made 15 days before the first day of the camp session are eligible for a 50% refund. Cancellations made less than 15 days before the start of the camp session will not be refunded.

Pongos and the Club reserve the right to vary programs and to reschedule or cancel an event if it is under-subscribed or for any other reason. Pongos and the Club aim to give participants at least 1 week’s notice if an event is rescheduled or cancelled, and give a full refund for cancelled events.

GOVERNING LAW, JURISDICTION & BINDING ARBITRATION

I acknowledge that this Agreement shall be governed in accordance with the laws of the State of Maryland. I consent to the exclusive jurisdiction and venue of the federal and state courts located in Maryland in any action arising out of or relating to this Agreement. This Agreement contains a binding arbitration provision, which may be enforced by me or by Company. I agree that any dispute arising out of or relating to this Agreement shall be settled by binding arbitration in lieu of litigation. Arbitration shall be held in the state/province and county in which the camp is held, and judgment upon the award rendered by the arbitrator(s) may be entered in any court of competent jurisdiction under this section. The prevailing party in the arbitration shall be entitled to recover expenses, including costs and reasonable attorney’s fees associated therewith. I hereby acknowledge that I agree to and will comply with the terms of the binding arbitration provision. Should any part of this Agreement be found invalid or not enforceable by a court of law, the remaining portion shall continue to be valid and enforceable. This Agreement constitutes the entire Agreement between Pongos and me (on behalf of the named minor). By signing below, I acknowledge that I have read and agreed to all the terms set forth in this Agreement.

Late Pick-Up Policy

Parents of participants enrolled in Coder Kids Club activities will be charged $1.00 per minute per child (maximum of $2.50 per minute per family) based on the program pick-up times listed on your receipt, which should match the pick-up time on the sign-in sheet when you drop off your child(ren). For the purposes of this policy, “staff” refers to Club owners, agents, partners, representatives, employees, contractors, staff, and volunteers.

  • If you know you are going to be late please notify the Club so we can let your child and the teachers know. Late fee will still be charged.
  • If a parent or authorized pick-up person does not arrive or call by 5 minutes past the designated pick-up up time, staff will assume an emergency exists and will begin to call emergency contacts for your child.
  • If no emergency contact can be reached within 30 minutes past designated pick-up time, staff  may contact the local police department, who will pick up the child.
  • Late fees must be paid to Club staff upon pick up.
  • Continued disregard for the pick-up time or failure to pay late pick- up fees can be cause for the child’s termination from the program, without a refund.

It is very important to have updated contact information in your child’s file at all times. Any child who is not picked up will be under the supervision of an assigned teacher/administrator until the parent, emergency contact, or the authorities arrive. All information about the incident will be discussed directly with the parent or guardian and never with the child.

Behavior Policy

Please review the Behavior Policy with your child.